Accounts Receivable

Accounts Receivable module effectively manages receivables of all types. This module is more than just a billing module. It allows you to administer receivables, manage customers, process receipts, and forecast cash flow. Built-in functions allow you to establish customer and sales item lists. Users can add point-of-sale or post-sale invoices to the system. (Please note, our Client Billing module is generally used to bill and track client services for most funding sources.)

Integrates with General Ledger and Client Information Modules

The General Ledger module provides the accounts, subaccounts, and cost centers. Client Information supplies the client lists required to distribute client expenses. Accounts Receivable then records the revenue back to the General Ledger.

Billing & Receipt Processing

Create invoices pre- or post-sale. Memorize and recall frequently occurring invoices as needed to save data-entry time! Receipts can be automatically distributed or manually applied to a specific invoice.

Reports

Customer information will be at your fingertips. Standard reports drill down quickly to the invoice item level and invoice/payment information. Customer statements can be printed with a few keystrokes. All information is reportable from the report writer.

Customer Correspondence

Request for payment letters, thank you cards, envelopes and postcards can all be generated from your data with assistance from the report wizard! Generate and print statements that use window envelopes or have the system print address information on plain envelopes. Users can easily customize invoices too!

Customer and Invoice Item Lists

Easily create customer and invoice item lists. Maintain complete customer account information including ship-to addresses, sales history, current balance, open credits, deposits and last payments. Track unlimited history of a customer activity including payments, invoices and items purchased. Generate a catalog listing including description, suggested selling price, sale price, cost, unit of measure and default accounts (sales, inventory and cost of sales).

Unlimited Comes Standard

Accounts Receivable puts no limits on your data needs. You can have unlimited:

  • Items
  • Invoices
  • Terms
  • Tax jurisdictions
  • Distributions (allocations) per invoice
  • Transactions
  • History
  • Details
  • Customers
  • Bill/ship-to addresses
  • Customer activity

Other Features

  • Apply payments to multiple invoices
  • Calculate finance charges automatically
  • Print invoices individually or in batches
  • Add global messages to invoices and statements
  • Apply discount rate, discounts, and due dates of invoices automatically
  • Add customers “on-the-fly” during invoice entry
  • Use browse features to quickly find customers, items, invoices and much more
  • Customize invoices and statements